Unit 6: Using Calendars.
For iOS7,8, and 9.
Section 1: Introduction.
In order to display customized text to meet your needs VoiceoverEasy.net needs to know if you want to learn about iPhones or iPads.
DeviceNumber = -1
DeviceType = iOS Device
In this lesson you will learn HOW TO use THE BUILT IN CALENDAR, and how to navigate through its various Time views. You can use the calendar to schedule appointments, remember birthdays and important dates for your contacts, and merge schedules for work, home and various organizations. By the completion of this lesson you should be able to:
- Set up one time and repeating events.
- Set alerts to allow enough time for you to prepare for, and arrive, at each event.
- Define a location for an event.
- Invite others to an event.
- Add notes to an event.
SECTION 2: Terms You Should Know.
In the previous lesson we defined Events as appointments or special times that you might want to keep track of on your calendar. Examples include weekly meetings, a friend or family member's birthday, your two week vacation, or a medical appointment. Now let's expand on that definition a little.
2.1: Event Categories.
For purposes of this tutorial events can be classified in one of two categories; one time, or Repeating. A staff meeting that occurs at the same time each Monday is in the Repeating category of events. An appointment with an accountant is an example of the one time category of events.
2.2: Event Types.
VoiceOverEasy.net classifies Events into three types. They are:
You can set different warning times for each event type.
- Timed Appointments: These events do not take an entire day. Examples would be meetings, medical appointments, or the season premier of a new show. They have a definite start and end time.
- All Day Events: These are events that take up an entire day such as Holidays, day trips, and special days like anniversaries. You can still create other events on the same day as an all day event. For example. Today could be Mom and Dad's anniversary, but you can still create an appointment at 7:00 PM at their favorite restaurant. You can even have multiple all day events on the same day. For example, their anniversary may fall on New Year's Day. A single all day event can be a one day event like Christmas, or it can span multiple days like Hanukkah or Ramadan
- Birthdays: These are special all day events linked to The birth dates you have entered into the contact cards in your Contact List. They require special setup in the Contacts application in order for them to work properly. So VoiceOverEasy.net will treat them as a separate event type.
2.3: An Important Note About Security.
If you enter birth dates in your contacts list, you will be accumulating Information about people which could be used by criminals if your iOS Device falls into the wrong hands. In 2010 a government agency, the National Institute of Standards and Technology, NIST, defined this type of information as "Personally Identifiable Information." Here is their definition
Personally Identifiable Information is any information that can be used to distinguish or trace an individual's identity, such as name, social security number, date and place of birth, mother‘s maiden name, or biometric records; and (2) any other information that is linked or linkable to an individual, such as medical, educational, financial, and employment information.
Birth dates are included in the types of information cited in the NIST definition. As you build your contacts you can store their birth dates in your contacts list. This information could be used for identity theft. For example, how many times have you called your bank or credit card company and they have requested your birth date to verify your identity?
Also, as you add events to your calendar, you will be placing your itinerary on your phone. If it's found by a dishonest person, they will know where you will be, and when you are not going to be home. This would allow them to target you or your home.
Protecting This Information.
One of the best ways to protect this information is to protect your phone with a pass code that is difficult to guess, and by setting your phone to lock after a certain amount of time of inactivity. This will be discussed in a later lesson along with other safeguards.
SECTION 3: Adding Events to the Calendar.
Now that we've studied the Types and categories of Events, and the Time Views available in the Calendar application, it's time to start creating events. We'll take a look at the manual way first, then we'll use siri to create an event. Let's begin by creating a one time appointment.
If you followed the steps in Creating and Managing Contacts, Section 5, you created a Contact Card for Mr. Jim Nazium, a personal trainer. Our goal is to create a non-Repeating appointment for the last Friday of the current month at 3:00 PM to meet with Jim Nazium.
- If it isn't already open, launch the Calendar App.
- If the calendar is not in the Month Time View, go to that Time View now.
- Be sure the "List" button is in the unselected state.
- Use the Explore gesture to find the Last Friday of the Month.
- Use the Activate gesture to switch to the Day Time View. Above the list of hours is a heading. It should read, "Friday," followed by the month and date. If it doesn't, use the back button at the upper left to return to the Month Time View and go back to step 3.
- If necessary, use the Next Screen gesture to scroll the hours list so that 3:00 PM is accessible using the Explore gesture. alternatively, you can keep using the Next Item gesture until 3:00 PM is announced by VoiceOver.
- Now that the hour we want is the Current Item, use the Menu gesture, and hold your finger in place until VoiceOver starts to speak.
- Once VoiceOver starts speaking, lift your finger. The New Events Screen appears.
NOTE: You could have skipped steps 2 through 8 by immediately pressing the "Add" button at the right side of the Action Row after step 1. However, there are two advantages to using the above approach. First, the event will start at the correct time. Otherwise you have to set the start time in the New Event Screen. See Section 3.5 below. The other advantage is that as you scroll through the Day Time View, you can ensure that there are no conflicts with your new appointment and that no other appointments are so close to it, that you don't have the time to get from one event to the next.
3.1: The New Event Screen.
At the top of the New Event screen is an Action Row with three items.
- On the left is the "Cancel" button which drops your changes and returns you to the Time View you were in prior to entering the New Event Screen.
- In the center is a heading which reads "New Event
- On the Right is the "Add" button. Pressing this button saves your new event and adds it to the calendar. It then returns you to the Time View you were in prior to activating the New Event Screen.
3.2: The Title Field.
your iOS Device opens the New Event Screen with the "Title" Text Field active. The title is a short description of your event. In this case we'll use, "Appointment with Personal Trainer."
You can either use the typewriter keyboard at the bottom of the screen to enter this info, or If your connection to the internet is good, you can use Dictation Mode to fill in the title. Using Dictation Mode was discussed in Dictating In Text Fields, Section 3.
- Use the Explore gesture to verify that the Title field is ready for editing. When you touch the field, VoiceOver should say, "Text Field, Is Editing, Title," and wait for you to add data. Taking the time to ensure VoiceOver is prepared to edit the correct field can save lots of trouble later.
- If VoiceOver only says, "Title," then use an Activate gesture and VoiceOver will say, "Text Field, is Editing."
- If you want to type instead of using Dictation Mode, then type "Appointment with Personal trainer," and skip the remaining steps.
- To dictate your text use the Start/Stop Dictation< gesture to start dictation.
- When you hear the bell tone, say, "Appointment with Trainer."
- Use the Start/Stop Dictation gesture again. A higher pitched bell tone will sound to indicate your iOS Device is no longer listening for you to dictate, and VoiceOver will repeat back what you dictated and type it in the Title Field.
3.3: Entering an Optional Location.
Putting in a location for your event allows your iOS Device to provide directions from your current location to the event. It also allows it to calculate the approximate travel time from where you are to the event location. In order for these functions to work, You must have Location Services turned on.
If you Explore down from the title field or use the Next Item gesture VoiceOver will say, "Location," but in this case it doesn't give you all the information. This is a button, but VoiceOver doesn't tell you this. In order to add a location, you must Activate this button. When you do, you will be taken to the Location Screen.
The Location Screen.
The Location Screen allows you to input a street address, or latitude and longitude coordinates where your event will take place. Before we enter a location, let's look at all the parts of the Location Screen.
- There is an Action Row at the top with a heading that reads, "Location," and a cancel button on the right. The cancel button returns you to the New Event Screen without keeping the location you were entering.
- Below the Action Row is a Search field. When you activated the Location Screen, VoiceOver made this field the Current Item. It then said, "Search Field, Is Editing," and waited for your input. You can either type or dictate an address into this field. If we were editing an existing event with a location, VoiceOver would have read the location previously entered.
- Below the search field is a button VoiceOver announces as, "Current Location," but again VoiceOver fails to tell you it's a button. If you are already at the address where the event takes place, press this button and your iOS Device will set your current location as the event location. You will then be returned to the New Event Screen. If you examine the Location button again, it will now read the address where you currently are. This is helpful if for example you are having lunch with a friend at your favorite restaurant, and you decide to meet again in three weeks. You can use the Current Location button to set the address of the appointment without typing it from scratch.
- Below the Current Location Button is a list of addresses you have recently used. If the address you need is there, you can use the Select gesture to choose it and automatically return to the New Event Screen. The list is filtered by the contents of the Search Field. So, if you put London in the search field, then only addresses in London will show in the address list.
Now let's add a location.
- Type or dictate an address into the search field. For this exercise, use a real address within a few miles of where you are. This will help demonstrate the Directions function later.
- When you are finished, press the "Search" or "Done" key at the bottom right of the keyboard to lock in the location and return you to the new Event Screen.
When you return to the New Events Screen, the name of the Location button will now reflect the address you selected. If you chose the "Current Location" button from the Location Screen, the location may be expressed in latitude and longitude coordinates rather than a street address. It may not be helpful to you, but your iOS Device knows how to use these coordinates.
If you decide later that you want to clear or remove the location of the event, you can do so by making the Location button the current item. Then use the Next Item gesture to find the Clear Text button and Activate it.
3.4: Selecting an All Day Event or a Timed Appointment.
If you explore down from the Location button, you will find the "All Day Event" Switch Button. This button has two settings, On and Off. You toggle back and forth between the two settings with an Activate gesture. All day events are things like holidays, vacation days, and birthdays. All day events can also span several days, like the week you are in sunny Orlando. You can create appointments on the same day as all day events. For example. If your in Disney World for the day, you can create an appointment to eat at the Rose and Crown in Epcot center for 7:00 PM.
For this exercise be sure the button is set to, "Off."
3.5: Setting the Start and End Time for an Event
There are two rows below the All Day Event button. The top row is the starting date/hour of the event . The next row is the ending date/hour. If the event is an all day event, each row shows only a date. If the event is not an all day event, each row will show an hour as well. For example, the company you work for may set up a training event at a nearby hotel that begins at 9:00 AM on Monday and ends at 3:00 PM on Tuesday. You could set this up as an all day event spanning two days. However, if you wanted clearer definitions of the start and end times, you could set it up as an appointment beginning at 9:00 on Monday end Ending at 3:00 PM on Tuesday. The choice is up to you.
When you touch the Start Row, VoiceOver reads the starting date for all day events, or the starting date and hour for other events. The End Time row works the same way. These rows work like buttons, but VoiceOver doesn't announce them as such.
At the beginning of this section we entered the New Event Screen by activating an hour in the Day Time View. So the start and end time were preset to cover that hour. Now let's suppose Jim called and wants to meet one hour later. You will need to change the times of the event by doing the following:
- Make the start time the Current Item.
- Use an Activate gesture.
- Explore down the display, or use the Next Item gesture. You will find a new row of four Picker Items. The leftmost one allows you to set the starting date of the appointment.
When a Picker Item becomes active, the Rotor automatically dials itself to the Adjust Value function. You can use the Increment and Decrement gestures to change the value for each item.
- The first item announced is the date Picker Item. Since this is already correct, use the Next Item Gesture to go to the next Picker Item. This will allow you to change the hour.
- Use the Increment gesture, a single finger flick up, to move the starting hour ahead to 4:00 PM.
- Use the next Item gesture to move to the minute Picker List. You can adjust this value in increments of five minutes, but since we don't have to change this, we'll leave it alone.
- Use the next Item gesture again. The AM/PM Picker List appears. You can toggle this back and forth with the Increment or Decrement gestures. Again, we shouldn't have to change this.
- Use the Next Item gesture again. The Time Zone button becomes the Current Item. Since there's no need to change this, we'll leave this alone as well.
- Use the Next Item gesture again. VoiceOver announces the end time for the event. Notice the end time adjusted automatically to keep the appointment the same duration.
3.6: Setting the End Time or Duration of an Event.
Below the Start Time settings are the End Time settings. You set these using the same steps you set the Start Time with, except you activate the end time row instead of the start time row in step 1. By default the end time of the event is set to one hour after the start time. You can adjust the end time to account for events of shorter or longer duration. If you increment the date Picker Item, your event will span multiple days.
We will cover the next couple of settings in Section 5 , Advanced Event Options. For now, use the Next Item gesture or Explore down through these options until you find the "Alert" button.
3.7: Setting Alerts for this Event.
You will probably want your iOS Device to alert you when an event is approaching. You can use the "Alert" button to either prevent an alert for this event, or to adjust how far ahead of the event you receive the alert. For example, you may need only five minutes notice before the season premier of your favorite TV show, but you may want 30 minutes notice to meet someone at a restaurant on the other side of town.
- Explore down the New Event Screen, or use the Next Item gesture until VoiceOver says, "Alert, 5 minutes before, Button," and Activate the button.
- Explore down the list of options until you find the lead time you want. There is no custom lead time. You have to choose from those provided. Choosing "None" will turn off the alert for this event.
- Use the Select gesture to choose the lead time you want. You will be returned to the New Event Screen.
You can set a second alert for each event as well. You might want to do this if you want to be alerted to an event one hour early so you can get properly dressed, and then have a second alert 15 minutes before the event so you know to watch for a ride. The setting for this is immediately below the alert setting just discussed.
3.8: Finding Events in the Calendar.
OK. Our first event is now complete. Press the "Add" button in the Action Row to add the event to the calendar. The event is saved and you are returned to theTime View you were in prior to creating the event. In this case we should have returned to the Day Time View.
You can Explore up and down the hours in the Day Time View to find your event, or you can try the Next and Previous Item gestures, but this can be frustrating and may take a lot of time.
You can also use the Rotor to help you locate events in the Day or Week Time Views. In these Time Views the Rotor automatically Dials itself to the Events Function. Use the Move Forward and Backward gestures to jump between events. The rotor will circle through the events.
NOTE: If you use the rotor to cycle through events in the Day Time View, only the events in the day displayed are available. So if you have only one event on that day, you will simply hear the "Thunk" sound, no matter which way you go.
SECTION 4: Using Siri to Create Events.
Another way to set up this appointment is to have Siri set it for you. As long as there is good internet access, Siri can give the event a title, set the starting date and time, and the ending date and time. If you want to set an event location or perhaps set a different alert time, you will have to edit the event after Siri creates it.
- Activate Siri and say, "Make Appointment, MEETING WITH Personal Trainer from 3 PM to 4 PM on the last Friday of the month."
- Siri will ask you to confirm the appointment.
- Answer, "Yes" or, "Confirm," and Siri will add the appointment to your calendar.
If you try to set up an appointment that overlaps another, Siri will warn you and ask if you want to proceed. If it warns you now, just say, "Cancel."
So why did we go through so much trouble to set this up by hand? Well, you can't always guarantee you'll have good internet access. So it's always a good idea to learn how to do things with and without Siri.
SECTION 5: The Event Details Screen.
Now that you have created an event, you may want to review the details later. The Event Details Screen provides you with a quick overview of the event to include the Title, location, if any, the Start time, and the end time. You can access the Event Details Screen in one of the following ways:
- use an Activate gesture on an event in one of the Calendar Time Views.
- Select the Options button while an Alert Popup for an event is Displayed.
In addition to quickly viewing information about the event, You can do any of the following actions. The buttons are listed below in top to bottom order as they appear in the Event Details Screen. Note that not all listed buttons may appear for each event. For example, if you didn't enter a location for your event, the button to get driving directions is not displayed.
- Activate the Calendar button to change the calendar the event is associated with.
- Press the Alert button to change how far in advance of the event an alert will sound, or turn the alert off altogether.
- Press the "Legal" button to get driving or walking directions to an event for which you have entered an optional location.
- Delete an Event from the Calendar.
- edit the settings for the event.
Now Let's take a look at some of the features we skipped while we were creating the appointment with Jim Nazium. Press the Edit button at the right side of the Action Row to open the event for editing. The Edit Event Screen is exactly the same as the New Event Screen except the heading reads, "Edit Event," instead of "New Event."
SECTION 6: Repeating Events.
A repeating event is one that takes place on a regular basis. For example, when we set up the appointment to meet Jim Nazium, the personal trainer, we set it up as a one time appointment. But what if the appointment was to take place every Friday for the next six months? We could create separate appointments on the next 24 Fridays, but that's a lot of work. The better option is to change this event to a repeating event. From now on VoiceOverEasy.net will refer to each repetition of the event as an, "occurrence.."
- Explore down the screen, or repeatedly use the Next Item gesture until you find the "Repeat" button. It is just below the End Time of the event. VoiceOver should say, "Repeat, Never," for this event, since we created it as a one time event.
- Activate the Repeat button. The Repeat Screen appears
The Repeat Screen
This screen is used in both the Calendar and Reminder apps to simplify creating appointments or reminders that repeat on a periodic basis.
The top of the screen has an Action Row that contains a "Back" Button on the left, and a Heading in the center which reads, "Repeat."
Below the Action Row is a list of options for how often an event or reminder should repeat. They are described in the following table.
||When the repeat option is set to never, the event is a onetime event instead of a repeating one. Use this option if you decide to change a repeating event to a onetime event.
||The event occurs at the same time each day. For example, while you're away on a one week business trip, you may have a 4:00 PM meeting scheduled each day with your client's representative.
||The event occurs at the same time each week. A weekly staff meeting, Sunday services at the church, and bowling night are examples of weekly events. Some events occur more than once a week, but always on the same days. For example, you could volunteer for a local charity on Tuesday and Thursday evenings at 7:00 PM. These events are handled by selecting the Custom options described below.
||Every Two Weeks.
||These events occur every other week. However, do not use this option for events that occur on the first or last week of the month, or events that occur every 3, 4, 5, etc., weeks. Instead, use the Custom Repeat option described below.
||These events occur on the same day every month. For example, the service organization you belong to may meet on the 15th of every month. If they meet every other month, or they have their quarterly board of directors meeting on the last Sunday of every third month, you can set this up using custom repeats.
||The most common examples of these repeating events are holidays, anniversaries and the like. However, you can set up yearly events such as a party you always attend on Valentine's day, or a yearly appointment with your accountant. If the event occurs every 2, 3, or four or more years, you can do this with a Custom repeat. The same is true for an event that always occurs on the first Wednesday in July.
Suppose you are part of a group that meets every Wednesday except in July, August, and the last two weeks in December. You can set up a weekly event every Wednesday, but it will be on your calendar for July and August as well. Unfortunately, there is no way to set up appointments or reminders that stop for some interval in the middle of the series. In this case, you might want to set up two distinct events. The first would occur every Wednesday beginning in January and stop at the last Wednesday in June. The second would occur every Wednesday, but run from September to the second Wednesday in December. If these meetings continued for several years, you would have to set up a new pair of events each year.
Below the list of options is a button which Voiceover reads as, "Custom," but doesn't tell you it's a button. It brings up the Custom Repeat Screen. This screen allows you to create events that repeat in more complex intervals such as: The first Friday of each month, or the second Tuesday of each quarter. To learn more about these options, click this link, show Custom Repeat options.
Making a Repeating Event.
Using what we now know, let's make the "Appointment with Personal Trainer" a weekly event. If you read the section on custom repeats and are now on the Custom Repeat Screen, use the back button.
- Be sure you are on the Repeat Screen for our appointment with Jim Nazium.
- Explore down the screen until you find the Weekly option.
- Use the Select gesture to select the "Weekly" option. You will be returned to the Event Editing Screen
- Explore until you find the Repeat button again. VoiceOver now says, "Repeat, Weekly."
- Now Explore down from the Repeat button, or use the Next Item gesture. A new button has appeared. VoiceOver announces it as, "End Repeat, Never."
If you leave the End Repeat button set to never, then occurrences of this appointment will appear weekly on your calendar without ending. You can set an end to these occurrences by activating this button and selecting the "On Date" option from the End Repeat Screen.
- Activate the "On Date" button. A row of three Picker Items appears below the button.
- Use the Next Item gesture to go to the Month Picker Item.
- Use the Increment gesture to set the ending month to three months after the current month.
NOTE: If the Year Picker Item, see below, is set to the current year, you cannot choose a month earlier than the current one. You will have to increment the Year Picker Item in order to choose from all twelve months.
- Once the month is set, use the Next Item gesture to move to the day Picker Item.
- Use the Increment and Decrement gestures to adjust the date to the 28th day of the month. It doesn't matter if this falls on a different day of the week. The occurrences in your calendar will stop at the latest date prior to the 28th of that month.
- Use the Next Item gesture again to go to the Year Picker Item.
- Use the Increment gesture to set the ending year if necessary. If you needed to increment the ending year to set the end repeat date, you will have to go back and set the month.
- Use the Done button at the upper right of the End Repeat Screen to return to the Event Editing Screen.
NOTE: If an repeating event is cancelled beyond a certain date after you have created it, and you want to keep track of the past occurrences in your schedule, you can edit the event and change the End Repeat option from Never to the date of the last occurrence of the event. Deleting the event will remove past and future occurrences of the event from your calendar.
SECTION 7: Adding Travel Time to Alerts.
Your iOS Device can automatically add the travel time from your location to the event if you turn on this setting, and if you set a location for the event. For example, Let's suppose that your alert for the appointment with the personal trainer is set for 15 minutes so you have time to change into workout clothes. Now suppose it takes 10 minutes to drive or walk to the trainer's location. If you add travel time to the alerts, your alert will sound 25 minutes prior to the appointment.
- Explore down the Event Editing Screen until you find the "Travel Time" button and Activate it. The Travel Time Screen appears.
- Explore down the Travel Time screen until VoiceOver says, "Travel Time, Switch button, Off."
- Activate this button. VoiceOver says, "On," and a series of options appears below the button.
- Explore down the screen to hear them all.
If you added a location to your event as discussed in Section 3.3, The first option is a button that says, "Starting Location, None," but VoiceOver doesn't tell you that this is a button. When you Activate it, a Location Screen exactly like the one discussed in Section 3.3 appears. You can select the starting location from which you would like the travel time to be calculated. Your iOS Device will automatically calculate travel time from the location you select to the location of the event.
If you have not already set a travel time for this event, then below the Travel Time Switch button is a label which says, "Add travel time for this event to your calendar. Event alerts will take this time into account, and your calendar will be blocked during this time."
Below the label is a series of options; 5 minutes, 15 minutes, 30 minutes, 1 hour, 1 hour and 30 minutes, and 2 hours. You can select any one of these to set a fixed amount of travel time before each occurance of the event. This time will affect when alerts sound and block the additional time on your calendar as busy. You may wonder why you didn't just add this time to the alert lead time. If you had, you would still receive the alert in time to reach the event location, but the travel time wouldn't be flagged as "busy" on your calendar, and you might accidentally book another appointment for the time you need to be traveling.
SECTION 8: Inviting Others to an Event.
If you have not added any invitees to the event before, you will be taken directly to the "Add Invitees Screen," and VoiceOver will say, "Text Field, Is Editing."
8.1: The Add Invitees Screen.
This screen has an Action Row with a Cancel button on the left, a heading in the middle which reads "Add Invitees," and a "Done" button on the right that saves your changes.
When the screen activates, The Current Item is set to a Text Field where you can enter email addresses or mobile phone numbers of the people you want to invite. When the field is active, the “Add Contact" button appears. You can begin typing email addresses, contact names, or phone numbers from the soft keyboard. As you type, a list of matching entries appears below the field. You can select one of the ones in the list, or finish typing the entry by hand. You can also use the Add Contact button to bring up the Contact List and choose an entry from the list.
The Add Contact Button.
Pressing this button brings up the contacts list. Use a Select gesture to add a recipient. If the chosen contact has more than one email address, or has an email address plus a mobile phone number, you will be asked to select which address to use. Once you have made the selection, you will be returned to the "Add Invitees" screen . You can add another address or move on to the next field.
8.2: The Invitees List.
If you already have invitees associated with an event, then pressing the Invitees button from the Edit Event Screen will open the Invitees List. Here you can see who has accepted your invite, who has declined the invite, and who hasn't responded. At the bottom of the list is the Add Invitees button. This button brings you to the Add Invitees screen discussed in section 8.1 above.
Viewing Information About an Invitee.
When an invitee in the list becomes the Current Item, the Rotor automatically dials itself to the Actions function. The default action is Activate. Use an Activate gesture to bring up the Contact Card in View Mode.
Removing an Invitee from the List.
When an invitee in the list is the Current Item, the Rotor automatically Dials itself to the Actions function. You can use the Set Mode gesture to change the mode from "Activate Item" to "Remove."
- Set the Current Item to the invitee you want removed.
- Use the Set Mode gesture until VoiceOver says, "Remove."
- Use an Activate gesture to remove the invitee.
8.3: Sending Emails to Invitees.
If you have invited people to your event, then you will see buttons for the invitees on the Event Details Screen. If you Activate one of the buttons, it will take you to the Invitees List, but there will be a new button on the right side of the Action Row. The "Send Email to Invitees" button will allow you to compose an email to the invitees in the list. It brings up the Mail Message Screen in Compose Mode, see Email Lesson 4: Composing Mail.
SECTION 9: Miscellaneous Event Settings.
If you give others permission to see the calendar that the event is attached to, then you can use this setting to cause the event time to show as busy or free when they look at your calendar.
- Explore down the Edit Event Screen, or repeatedly use the Next Item gesture, until you find the Show As button.
- Activate the button.
- Select either Free or Busy from the list of options.
9.2: Adding an Optional URL to an Event.
A URL is an acronym for Universal Resource Locator. It's the address of a web page. For example, http://www.google.com, or http://www.YouTube.com. If your event takes place at a hotel, amusement park, or convention center, you might want to put the URL for that place in this field. If your event is sponsored by an organization or business, you might want to put their URL or web address in this field as well.
- Explore down the Edit Event Scree, or use the Next Item gesture, until you find the URL text field.
- Activate the Text Field for Editing.
- Type in the web address you want associated witht the Event.
9.3: Adding Notes to an Event.
Below the URL text field is the Notes Text Field. You can add any notes you want regarding the event. For example, suppose the event is outdoors. You might want to add the note, "This is an outdoor event. Bring sun screen," to the event. When you use the search option from one of the calendar time views, text in the notes field will be searched for matches.
- Find the Notes text field and Activate it.
- Type or dictate the notes you have for this event.
9.4: Deleting an Event.
Below all the other options on the Edit Event Screen is the "Delete Event" button. Activate this button to delete this event from your calendar. If the event is a repeating event, you will be asked if you want to delete only this occurrence of the event, or all the events.
SECTION 10: Responding to Calendar Alerts.
So, now that we've created our appointments, what do we do when an alert for one appears? Well, we could ignore it and hope it goes away, but that seems counterproductive. It would also waste all the work we've just done. So let's look at our options.
There are two buttons on the Calendar Alert popup. The first button, close, simply closes the popup. The Options button brings up another popup with the following options.
- View. Activating this button opens the Calendar App.
- Snooze. Causes the popup to appear again in 10 minutes.
- Close. Closes the popup for this occurrence of the event
That's it! Now let's get on to the fun part, the homework!
SECTION 11: Exercises.
- What are the two categories of events?
- True or False. If you enter birthdays in your contact list without the birth year, you will not get reminder alerts from your calendar.
- If the Month Time view is displayed on the calendar, and you want to switch to the Day Time View, what must you do?
- What field in the New Event Screen holds a brief description of your appointment?
- How do you add a location to an event? What is the advantage of doing so?
- Suppose that yesterday you created an appointment with your dentist for next Monday at 3:00 PM. Now you need to change the starting time to 4:30 PM. How can you do it? Do you have to adjust the end time as well?
- What would be a possible command to give to Siri to set up the appointment with the dentist?
- You decided to join your local Lions Club. They meet every other Tuesday at one of the local restaurants in town at 7:30 PM. How can you set up this appointment manually? How can you do it with Siri?
- You know you will be home every Tuesday before each Lions Club meeting, and it takes 10 minutes to get to the restaurant. How can you get your alerts to warn you with enough lead time to account for travel time?
- How can you invite your best friend to come with you to each meeting?
- How do you remove an invitee from a meeting?
- How can you send an email message to all the invitees for an appointment.
Click here for answers to this exercise.
Congratulations! This finishes the lesson on creating and editing Calendar events. In the next lesson we will learn how to Create and Manage tasks in the Reminders application.
Before you go on to the next lesson, would you like to take the optional survey for this lesson?
Email the Web Master..
© 2014, 2017 VoiceOver-Easy.net